40 proposal for community communicaiton and working spaces

governance/Community_spaces.md

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+# UK TRE Community working and communication spaces
+
+## Jiscmail: Open discussions and announcements
+
+Our mailing list (UK-TRE-COMM@JISCMAIL.AC.UK) is the main and most important space to watch out for announcements.
+All official communications are made here, such as events.
+
+The list is a Public Discussion and everyone (even non subscribers) can send messages, all messages are public and available [here](https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=uk-tre-comm).
+The use of the list should adhere to our [Code of Conduct](https://github.com/uk-tre/website/blob/main/CODE_OF_CONDUCT.md) as well as JISC [Service Policies](https://www.jiscmail.ac.uk/policyandsecurity/).
+The list is currently unmoderated, but we ask that everyone keeps their messages within topic.
+
+We also ask community members to be aware of when they are replying just to the email sender, or when they are replying to the whole mailing list, within a thread.
+Please only reply to everyone if it is a message intended for everyone!
+
+We encourage community members unsure about the suitability of their communications to contact a member of the Community Management Working Group (CMWG), one of its chairs or to write to our inbox at uktrecommunity@gmail.com
+
+If you find this list too difficult to keep up with, we are setting up an announcements only mailing list.
+
+## Slack 
+We've moved! We are no longer maintaining the previous slack channel within the RSE workspace
+
+[UK TRE Community](https://uktrecommunity.slack.com) is our NEW slack workspace, and is intended as a place to work towards the outputs of specific working groups.
+For now there are the default `#general` and `#random` channels. New channels will be created as and if required by emerging interest or working groups.
+There is also a channel used by chairs to discuss privately (on the rare occasions that is needed, like sharing personal details).
+While everyone is welcome to make an announcement here it is NOT the expected place for them.
+
+## Github: Org, repositories and project tracker
+
+< general overview and reference to future specific doc on how to use the repo, or just do it here?>
+[uk-tre](https://github.com/uk-tre) is the GitHub organisation in which all the Community's content lives, and where work is organised and tracked for the CMWG and all working groups that want to do so.
+
+It is organised into different repositories, mainly:
+- website: hosts the content for the website
+- community-management: used by the CMWG for everything from governance to events planning and meeting notes
+- Working/Interest groups repositories: will be created as and if necessary, currently only 'packages' exists
+
+All work across repositories is tracked and openly discussed in the [TRE Community - Project board](https://github.com/orgs/uk-tre/projects/1). The board allows the community to track the work done, work in progress and proposals for future tasks.
+Working openly allows anyone to comment and contribute - you are welcome and encouraged to do so!
+
+Everyone is welcome to add issues to the corresponding repo with ideas and proposals, these will be added to the 'Ideas' column in 'Overview' and discussed when appropiatte for approval.
+
+The main views to be aware of are:
+- Overview: by far the most used one, it contains all issues by status.
+- By Deliverable: the fastest way to view all issues grouped by the expected outputs of the current funding call
+As with Slack channels, more useful views (for instance, viewing tasks by Working Group) will be added as required by the community.
+A more detailed guide on how to use the repositories and project will be added here: TBD
+
+## Announcements mailing list
+
+As the UK TRE community has grown (over 200 members on the existing mailing list!) the open nature of the list has led to some very valuable and insightful discussions.
+However some people are finding it difficult to keep track of important announcements amongst the other discussions.
+We've also found that some institutions are blocking the mailing list.
+
+We therefore plan to creating a new _announcements only_ list where only the UK TRE co-chairs have permission to send messages.
+These will be restricted to official announcements (chiefly events), and a summary of updates submitted by the community for inclusion.
+We may also highlight particularly interesting discussions from the main list, and a more general roundup of relevant TRE news.
+The average frequency of this list will not be higher than once a week.
+We hope this provides a way for everyone to stay in touch regardless of how much time they're able to devote to the community.