Multi-calendar Sync / "Profiles" :: Early Adopters Required

[phw198]

The long wait for being able to sync more than one calendar (without running mutliple instances of OGCS) is over!

👉 Before jumping in, please ensure you understand what is required of an Early Adopter and how to get involved.
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Releases

📦 v2.9.2.5.zip | 21-Nov-2021

Previous Releases

📦 v2.9.2.1.zip | 14-Nov-2021
📦 v2.9.1.11.zip | 28-Oct-2021
📦 v2.9.1.10.zip | 26-Oct-2021
📦 v2.9.1.9.zip | 24-Oct-2021
📦 v2.9.1.6.zip | 10-Oct-2021
📦 v2.9.1.5.zip | 06-Oct-2021
📦 v2.9.1.4.zip | 01-Oct-2021

[ghnogueira]

I'm not able to have the commitment to help, but thanks and good luck to everyone involved :)

[billlanding]

I downloaded and installed 2.9.1.4 and got two profiles set up. if I press Sync to manually sync either profile they seem to sync just fine but I get errors when it syncs on its schedule (2-hour frequency).
OGcalsync.log
Now I see that you've posted 2.9.1.5. I will try installing this and see what happens.

[SVNKoch]

I just got the version and will use it and report if there are errors coming up ;)

PS now with the profiles I think the settings need to be restructered such that you always see (and be able to switch) the profile no matter the selected settings tab.
As the Application Behaviour isn't affected by the profile it should be its seperate thing. I just made a quick mockup:

PPS: this month is #Hacktoberfest, maybe you want to tag your repo for this as well ;D

[SVNKoch]

Sync Tab should have two buttons Sync this Profile and sync all Profiles (ofc both with Full sync capability when pressing shift)

[hildetand]

Would be great if all profiles could be synced at same time

[wir3z]

I'm noticing some issues when multiple exange calendars are used. The profiles seem to blend with the source and destinations getting corrupted and mixed.

For example:
Profile1: default outlook account
Profile2: alternate outlook account
Profile3: shared calendar (shared mailbox)

The source and destinations of profile 1 and 2 get messed up, sometimes swapped, etc.

[phw198]

@SVNKoch Thanks - yes I agree the GUI needed updating, having got the backend code mostly done. You should see your proposal in v2.9.1.6 🙂

[phw198]

Would be great if all profiles could be synced at same time

@hildetand I can make them sync sequentially (which is what @SVNKoch is also suggesting), but not at the same time.

@wir3z I'd need to know the exact order of events leading up to this as well as your logfile to investigate this further. Please apply v2.9.1.6 first though and wait for the issue to reoccur.

[billlanding]

Just updated to 2.9.1.6 and got this error, regardless of which profile I tried to manually sync:

Problem encountered during synchronisation.
Object reference not set to an instance of an object.
OGcalsync.log

[phw198]

@billlanding Oops, sorry about that! I've re-released v2.9.1.6...

[billlanding]

Installed the latest v2.9.1.6. Manual sync works on both profiles with no reported errors. I don't see the option requested by SVN Koch which you implied had been implemented, "Sync Tab should have two buttons Sync this Profile and sync all Profiles"

I will wait to see if an automatic sync will sync both profiles.

[wir3z]

@wir3z I'd need to know the exact order of events leading up to this as well as your logfile to investigate this further. Please apply v2.9.1.6 first though and wait for the issue to reoccur.

Seems to be a two-fold thing.
First:

• When I select the outlook tab, it starts to scan for calendars. When I do the pull-down for "alternate mailbox", the list gains one an additional duplicate email address each time the calendar scan occurs. For example, it starts with:
• email1@email.com
• email2@email.com
  Next refresh, it looks like this:
• email1@email.com
• email1@email.com
• email2@email.com
• email2@email.com

When you select multiple alternate email profiles, and you restart OGCS, it always defaults to the first email in the list, so if the second profile was email2@email.com, it will show as email1@email.com. As long as it was saved properly, it seems to sync properly.

The corrupted issue I was seeing was one profile was trying to delete an entry from the google calendar, and it would error 404 and stop syncing. If you click "resume" then the sync would replicate events across all the profiles. Seems to be an issue handling the error trap. I'll see if I can get an log when this happens.

[billlanding]

Still getting sync errors when a scheduled sync happens while the laptop is asleep. Popup screen asks if I want to keep trying: Yes or No. Hitting yes generates error:

Updated event failed to save.
Not Found [404=NotFound]

I assume this error stops the current sync attempt, and presumably all future sync attempts, until I happen to notice the popup screen and take some action. Brute force solution might be to remove OGCS from Startup, set frequency to 24 hours or more, and run manually when I think of it. Hopefully you can think of a better solution.

OGcalsync.log

[wir3z]

Here is a log for the multiple profile issue. When I restart OGCS, it has a popup saying the calendar isn't available anymore, so it's defaulting to the default "calendar".

OGcalsync-calendar no longer available.log

[wir3z]

Here is a log where I'm getting a 404 error for orphaned items. If I check the google calendar, the item is there. If I manually sync, it succeeds, the automatic sync fails.

Checking for orphaned Google items

Reclaiming Outlook calendar entries
Reclaimed: 2021-10-25 12:30 PM "Mammogram/Ultrasound "

Failure processing Outlook item:-
2021-10-25 12:30 PM "Mammogram/Ultrasound "

Unable to reclaim orphan calendar entries in Outlook calendar.

Not Found [404=NotFound]

Sync aborted after 1 failed attempts!
Another sync has been scheduled to automatically run in 15 minutes time

OGcalsync-missing orphaned 404.log

[wir3z]

I found something else. When I have a main email profile, alternate email profile and a shared profile, everything works fine with a manual sync.

When I let it sync automatically (currently 15 minutes), the alternate and shared profiles will start creating duplicate events. If I manually sync, then they get deleted. Let it auto-sync, and they are duplicated again. I managed to get 58 reminders of "thanksgiving" this morning, :)

I closed OGCS, and re-opened it, and then I get an error about the alternate and/or shared mailbox is not accessible. Start the application again, and then it's fine again. I've attached a log of this occurring.

I have OGCS running on a virtual machine that never sleeps.

OGcalsync_auto_duplicates.log

[billlanding]

Turned on PC for today.
OGCS runs from Startup.
No apps open; nothing else running.
1st profile (KTB, the shared Google calendar) starts to sync.
Errors "Failure processing Outlook item". Sync stops.
Asks if I want to try again.
Yes; sync re-starts but yields the same error but on different Outlook calendar items.
Asks if I want to try again.
Yes; sync re-starts but yields the same error but on different Outlook calendar items.
Asks if I want to try again.
No. Log file attached.
OGcalsync.log

[chasedonaldg]

Hello
I have been using the latest alpha for the day. I would like to confirm functionality if someone would be so kind to do so.
My situation:
I have 3 google calendars. I added 3 corresponding calendars in outlook under my default mailbox. I set up 3 profiles in OGCS that would sync each of the g calendars to the corresponding o calendars. OGCS is syncing but the 3 g calendar events are all combined and added to my default calendar, not each corresponding calendar set up under my 3 profiles in settings. Is this what is supposed to happen? I assumed that if you are able to choose a corresponding calendar for sync to outlook that it would place events to each from the google source calendars.

Any feedback is appreciated.

[wir3z]

Hello I have been using the latest alpha for the day. I would like to confirm functionality if someone would be so kind to do so. My situation: I have 3 google calendars. I added 3 corresponding calendars in outlook under my default mailbox. I set up 3 profiles in OGCS that would sync each of the g calendars to the corresponding o calendars. OGCS is syncing but the 3 g calendar events are all combined and added to my default calendar, not each corresponding calendar set up under my 3 profiles in settings. Is this what is supposed to happen? I assumed that if you are able to choose a corresponding calendar for sync to outlook that it would place events to each from the google source calendars.

Any feedback is appreciated.

Are you using the 2.9.2.5 version at the top of this thread? I had issues with the previous versions of the Alpha, but the above version has been rock solid so far.

[chasedonaldg]

Yes. I may have setting wrong, but seems pretty straightforward? Am I able to post screenshots to see if setup is correct?

[wir3z]

Yes. I may have setting wrong, but seems pretty straightforward? Am I able to post screenshots to see if setup is correct?

I'd try deleting the "settings.xml" file and re-doing the setup again. I did have some oddness when moving from one of the older alphas to the latest one.

[chasedonaldg]

Yes. I may have setting wrong, but seems pretty straightforward? Am I able to post screenshots to see if setup is correct?

I'd try deleting the "settings.xml" file and re-doing the setup again. I did have some oddness when moving from one of the older alphas to the latest one.

I did that but no luck. Still not placing events in the corresponding calendars. No clue where to go from here. Have tried resetting a couple of times.

[wir3z]

When you say 3 outlook calendars, as in 3 different email accounts? Or one account with 3 calendars?

I have 4 different Outlook mail accounts mapped to 4 Google calendars + 1 shared calendar mapped to another Google calendar. All of them sync and update properly.

[chasedonaldg]

When you say 3 outlook calendars, as in 3 different email accounts? Or one account with 3 calendars?

I have 4 different Outlook mail accounts mapped to 4 Google calendars + 1 shared calendar mapped to another Google calendar. All of them sync and update properly.

I created 3 additional calendars under the default calendar which is under one email account in outlook. They all show up as a selectable outlook calendar in the OGCS settings but they were not syncing correctly to each calendar. I am beginning to think I have to have a separate email (or data) account for each. I am going to test that out and see if it works that way.

[wir3z]

Hmmm... that would be a question for Paul (phw198) who gave us this gem. I'm guessing it doesn't support that right now, or hasn't been developed out yet.

[SVNKoch]

When you say 3 outlook calendars, as in 3 different email accounts? Or one account with 3 calendars?
I have 4 different Outlook mail accounts mapped to 4 Google calendars + 1 shared calendar mapped to another Google calendar. All of them sync and update properly.

I created 3 additional calendars under the default calendar which is under one email account in outlook. They all show up as a selectable outlook calendar in the OGCS settings but they were not syncing correctly to each calendar. I am beginning to think I have to have a separate email (or data) account for each. I am going to test that out and see if it works that way.

Do you sync to one google calendar or each to a seperate one?
Asking because of first option, then you will mix them up if you have two way sync enabled, as Outlook A getrs synced to google and then gets two way synced back to Outlook B.

[chasedonaldg]

When you say 3 outlook calendars, as in 3 different email accounts? Or one account with 3 calendars?
I have 4 different Outlook mail accounts mapped to 4 Google calendars + 1 shared calendar mapped to another Google calendar. All of them sync and update properly.

I created 3 additional calendars under the default calendar which is under one email account in outlook. They all show up as a selectable outlook calendar in the OGCS settings but they were not syncing correctly to each calendar. I am beginning to think I have to have a separate email (or data) account for each. I am going to test that out and see if it works that way.

Do you sync to one google calendar or each to a seperate one? Asking because of first option, then you will mix them up if you have two way sync enabled, as Outlook A getrs synced to google and then gets two way synced back to Outlook B.

Yes I was trying to sync to 3 calendars under one email. I have since created 3 additional data files in outlook with a calendar under each and syncing those calendars to its corresponding google calendar. It was working great but I have had one event I created in calendar a that for some reason syncs to calendar b. Not sure what’s going on but will be troubleshooting.

[phw198]

Thanks @Mathias71BS - have fixed the button positioning problem. What timezone are you in? So if today was Monday, and you set it to sync one day in the future (Tuesday), it actually also syncs single items (not recurrences) on the Wednesday?

[phw198]

Only "nice thing" would be to move the Google Analytic call home failures from FAIL to something less critical. I get a lot of log entries around this since my network blocks most of the ad sites.

@wir3z It might be easier to just disable telemetry in the settings?

[phw198]

Hmmm... that would be a question for Paul (phw198) who gave us this gem. I'm guessing it doesn't support that right now, or hasn't been developed out yet.

I can confirm that 3 Outlook calendars in the same account can be synced with different profiles to the same Google account - that's supported. However, as @SVNKoch called out, if you sync multiple Outlook calendars to a single Google calendar with two way configured, you're going to end up in a world of duplication hurt 😬 One way sync into Google is the only "safe" option here.

If two-way sync is needed, you'd need to sync each Outlook calendar to a dedicated calendar in the same Google account and then display then all overlaid.

It was working great but I have had one event I created in calendar a that for some reason syncs to calendar b. Not sure what’s going on but will be troubleshooting.

@chasedonaldg Sounds like at some point the calendar item got onto both calendars and now the Google item has metadata against both of them. Probably best to set OGCS to one-way sync, delete the Google item and also from the incorrect Outlook calendar, sync to re-create the Google item from the correct calendar, turn back on two-way sync to original configuration.

---

So.....it feels like it's time to start releasing this as an alpha! 🎉

A special thanks to @wir3z and to all the early adopters - your testing and feedback has been invaluable! 👏

[phw198]

I will try to replace the settings file with an empty one and get back to you. Maybe it's an error related to issue #1341

@NWH0 If you can provide your OGcalsync.log file after startup on v2.9.2.5 I'll take a closer look.

[phw198]

I know, this is basically a two-way sync, but the color/label thingy didn't work for me. Thanks for any hints!

@FabianBeiner Yes, this sounds like you need to configure two one-way syncs in order to get the category/colour complexity correct...

[FabianBeiner]

I know, this is basically a two-way sync, but the color/label thingy didn't work for me. Thanks for any hints!

@FabianBeiner Yes, this sounds like you need to configure two one-way syncs in order to get the category/colour complexity correct...

I just wanted to set this up. I began with syncing Outlook to Google, so my business information is added to my personal calendar. However, with this setup, it wants to delete all the existing Google entries, instead of just adding the new ones. 🙈 I guess there is no way to achieve what I want.

[phw198]

Is there a problem with the Sync Option of "Set entries as ...."? Looks like the dropdown is synced overall profiles. Would be lovely if I could set the different calendars for different states. Is there any Information that I can provide to help fixing that?

@Malli88 Yes, looks like there's a bug where that setting isn't loading properly between profiles. Will have a fix out for the next release 👍

[phw198]

@FabianBeiner That would have happened with two-way sync too though. Did you forget to check the "Merge with existing" entries? I'd always recommend syncing to a dedicated "work" calendar in Google if possible though...

[FabianBeiner]

@FabianBeiner That would have happened with two-way sync too though. Did you forget to check the "Merge with existing" entries? I'd always recommend syncing to a dedicated "work" calendar in Google if possible though...

No, I activated that option:

edit: This is probably due to the fact, that when I do this, there is nothing to merge. There are existing Google entries that I want to keep, but Outlook doesn't have them (yet). So it wants them to delete.

I'd love that the dedicated work/private calendars would work. But I need all of my appointments in one (Outlook) calendar; otherwise people will invite me to events where I'm already busy because they won't be able to see what I've added to my second calendar. (Outlook sadly only takes the main calendar into account when seeking someone's status, if available or not.)

[wir3z]

Only "nice thing" would be to move the Google Analytic call home failures from FAIL to something less critical. I get a lot of log entries around this since my network blocks most of the ad sites.

@wir3z It might be easier to just disable telemetry in the settings?

Well shoot. I didn't realize that was even there. Thanks! (Not that I care about it doing metrics, just happens that the DNS black hole seems to block the google analytics along with all the other spamming ad sites).

[phw198]

@FabianBeiner In which case, OGCS must have at some point seen the items in Google and synced them to Outlook calendar, but they are no longer in Outlook so it's trying to delete them. As far as I can tell, what you're attempting should be possible, but your configs and syncs have got rather muddled - so I don't think this is specific to Profiles, and should be really be investigated under a different issue. That said, if you do a G->O sync, I think that should create the "missing" items and then when you revert back to O->G sync, it won't try and delete them.