Use Case: Prevent/manage orphaned media and files

[rosiel]

Title (Goal)	The title or goal of your use case
Primary Actor	Collection Manager
Scope	content management, metadata
Story	As a collection manager, I need to understand if there are cases if/when media and metadata can be disconnected, and media orphaned, and I need safeguards to ensure this does not happen, or to clean up if it does happen.

Source: ICG Report:
"The disconnection between metadata records and associated media/files is very confusing from a UI/UX perspective. The connection between metadata node and media is only apparent when looking at the “Media of” field in the media’s metadata. There are separate lists for metadata nodes, media, and files. It seems like there is potential for the connection between metadata and media to get entirely broken if a metadata record is deleted, in which case media would be orphaned and easy to lose track of in the system. It’s not clear what the difference between the media and files lists are."

"Upload of digital content (media) is disconnected from the metadata webform. You must fill out and save the metadata form, then navigate to the Media tab to upload a file and select its “media use” to dictate derivative and display behaviors. We recommend incorporating the media upload into the webform to create a better connection between metadata and digital content and to ensure that metadata and media do not accidentally get orphaned from one another."

Related Tickets:

• Enhance object creation workflow #919
• Repository item delete cascade to media and files #909