diff --git a/docs/articles/expensify-classic/expenses/Per-Diem-Expenses.md b/docs/articles/expensify-classic/expenses/Per-Diem-Expenses.md deleted file mode 100644 index e7a43c1d1d61..000000000000 --- a/docs/articles/expensify-classic/expenses/Per-Diem-Expenses.md +++ /dev/null @@ -1,47 +0,0 @@ ---- -title: Per-Diem-Expenses -description: How to create Per Diem expenses on mobile and web. ---- -# Overview - -What are Per Diems? Per diems, short for "per diem allowance" or "daily allowance," are fixed daily payments provided by your employer to cover expenses incurred during business or work-related travel. These allowances simplify expense tracking and reimbursement for meals, lodging, and incidental expenses during a trip. Per Diems can be masterfully tracked in Expensify! - -## How to create per diem expenses - -To add per diem expenses, you need three pieces of information: -1. Where did you go? - Specify your travel destination. -2. How long were you away? - Define the period you're claiming for. -3. Which rate did you use? - Select the appropriate per diem rate (this is set by your employer). - -### Step 1: On either the web or mobile app, click New Expense and choose Per Diem - -### Step 2: Select your travel destination from the Destination dropdown -If your trip involves multiple stops, create a separate Per Diem expense for each destination. Remember, the times are relative to your home city. - -### Step 3: Select your Start date, End date, Start time, and End time -Expensify will automatically calculate the duration of your trip. We'll show you a breakdown of your days: the time between departure and midnight on the first day, the total days in between, and the time between midnight and your return time on the last day. - -### Step 4: Select a Subrate based on the trip duration from the dropdown list -You can include meal deductions or overnight lodging costs if your jurisdiction permits. - -### Step 5: Enter any other required coding and click “Save” - -### Step 6: Submit for Approval -Finally, submit your Per Diem expense for approval, and you'll be on your way to getting reimbursed! - -{% include faq-begin.md %} - -## Can I edit my per diem expenses? -Per Diems cannot be amended. To make changes, delete the expense and recreate it as needed. - -## What if my admin requires daily per diems? -No problem! Create a separate Per Diem expense for each day of your trip. - -## I have questions about the amount I'm due -Reach out to your internal Admin team, as they've configured the rates in your policy to meet specific requirements. - -## Can I add start and end times to per diems? -Unfortunately, you cannot add start and end times to Per Diems in Expensify. -By following these steps, you can efficiently create and manage your Per Diem expenses in Expensify, making the process of tracking and getting reimbursed hassle-free. - -{% include faq-end.md %} diff --git a/docs/articles/expensify-classic/expenses/Track-per-diem-expenses.md b/docs/articles/expensify-classic/expenses/Track-per-diem-expenses.md new file mode 100644 index 000000000000..88dd91997592 --- /dev/null +++ b/docs/articles/expensify-classic/expenses/Track-per-diem-expenses.md @@ -0,0 +1,34 @@ +--- +title: Track per diem expenses +description: Add daily allowance expenses for business travel +--- +
+ +A per diem (also called “per diem allowance” or “daily allowance”) is a fixed daily payment provided by an employer to cover expenses during business or work-related travel. These allowances simplify travel expense tracking and reimbursement for meals, lodging, and incidental expenses. + +{% include info.html %} +Before you can add a per diem expense, a Workspace Admin must enable per diem expenses for the workspace and add the per diem rates. If you do not see an option for per diem rates, it is currently unavailable for your workspace, and you’ll need to reach out to one of your Workspace Admins for guidance. +{% include end-info.html %} + +To add a per diem expense, + +1. Click the **Expenses** tab. +2. Click **New Expense** and choose **Per Diem**. +3. Select your travel destination. + - If your trip involves multiple stops, create a separate per diem expense for each destination. +4. Select the start date, end date, start time, and end time for the trip. +5. Select a sub-rate. The available sub-rates are dependent on the trip duration. + - You can include meal deductions or overnight lodging costs if allowed by your workspace. +6. Enter any other required coding information, such as the category, description, or report, and click **Save**. + +# FAQs + +**How do I edit my per diem expenses?** + +Per diem expenses cannot be amended. To make changes, you must delete the expense and recreate it. + +**What if my admin requires daily per diem submissions?** + +No problem! Create a separate per diem expense for each day of your trip. + +